COH Wellness Options

From Gwen Walter:

Hello All,

Now that COH CIGNA Subscribers have completed their Health Assessment, it is time to move on and complete step two! Employees now have the option to complete one of four programs.

These four programs are available as follows:

• Option A: Preventive Care Activities (Available January 1, 2015 – January 31, 2016) 
• Completion of two preventive care activities. (Well Woman/Man, Mammogram, Colorectal Screening, Flu Shot, Medication Adherence Seminar, Dental/Vision Exam, etc.) 
• Option B: Telephonic Coaching (Available May 1, 2015 – March 12, 2016) 
• Service provided by Cigna and involves participants engaging in phone calls with a health coach to set and achieve specific health-related goals. 
• Option C: Onsite Health Education Programs (Available November 1, 2015 – March 12, 2016) 
• Similar to the health seminars held last year, but will be offered in the form of four-week sessions at varying locations throughout the city. 
• Employees MUST attend three out of the four sessions in order to receive credit. 
• Option D: My Health Assistant Online Programs (Available November 1, 2015 – March 12, 2016) Bundle of online programs administered by Cigna that includes several weeks of nutrition and physical activity tracking by the participant. 

Option C will be held at various sites across the city. HPL will host a session beginning this week for Option C. Everyone is welcomed to attend. The session is titled Learning More About The Chronic Disease; Diabetes. You can register for this four week program at 500 McKinney beginning November 3, 2015.

The class will be held at 500 McKinney, Concourse Level meeting room on the below dates:

Week 1: Tuesday, November 3, 2015; 12 p.m. – 1 p.m.

Week 2: Tuesday, November 10, 2015; 12 p.m. – 1 p.m.

Week 3: Tuesday, November 17, 2015; 12 p.m. – 1 p.m.

Week 4: Tuesday, December 1, 2015; 12 p.m. – 1 p.m.

Registration is encouraged but not required. Please visit https://www.eventbrite.com/e/diabetes-lifestyle-management-program-tickets-18757005709 to register. Please let the Wellness Team know if you have any questions: wconnection@houstontx.gov or 832-393-6000, Option 1 (Wellness). We are looking forward to helping you improve your health!

Wellness Connection
832-393-6000
wconnection@houstontx.gov

MR

Enterprise Upgrade

From HPL IT Helpdesk:

Greetings HPL Team,

Enterprise updated has been completed by SirsiDynix. Searching and My Account features are working.

Floating boxes (see below) show up on older browsers. We recommend that you clear the cache by pressing Control and F5 keys together.

We continue to test and fix minor display issues. At the moment, Author Alert, NoveList content and some mobile app features are having display issues.

We will keep you updated about the progress of the upgrade as it proceeds. Thank you for your patience as we work to keep the system current.

MR

Checking In Books

From Fred Schumacher:

Hello all.

A number of locations have reported a problem with the Library and Current Locations fields not updating properly when new items received in delivery are discharged.  This is an issue that HALAN and SirsiDynix are aware of.  Until this is fixed by SirsiDynix, please be aware that when you check in new books, you will need to scan each barcode twice to make the system update the current location and the item library in the records.  The first scan will update the Call Library field to your NL location; the second will update the current location to match the home location.  Failure to do so will result in items continuing to display “In Transit,” rather than on your shelf, and holds for those materials may be missed.

Thank you for our assistance with this issue.  HALAN will let you know as soon as it is resolved.

MR

Mandatory Trainings: Cyber Security I and Workplace Discrimination and Harassment

Hello,

Please be advised that all COH employees are required to complete two COH trainings - Cyber Security I and Workplace Discrimination and Harassment - every year. These trainings are accessible on TMS. HPL Training is requesting that staff conduct a keyword search to find each training, and all trainings should be completed by November 30, 2015. Below are images of the description of the trainings:

Because this is mandatory for all staff, the Violence in the Workplace training completion date has been pushed back to December 31, 2015. The above trainings take precedence over the other, and staff will be scheduled accordingly to take both trainings prior to the due date.

Please be advised that each trainings should take no more than an hour to complete.

If you need assistance registering for either training, please let a supervisor know

Thank you.

Sincerely,

MR

Quality Management System

Hello,

As we discussed in the staff meeting on Monday, staff at every level in the organization is needed to assist with the development and refinement of the Quality Management System (QMS).

The QMS is a collaborative effort and is geared toward ensuring that that all staff know and have access to information outlining the standards and procedures for completing daily tasks and duties that are performed at our locations.

Here is a link to the document. As you can see, there are some processes already being worked on. While this QMS is not yet comprehensive, the document is a solid foundation for the creation of a strong QMS.

What is needed from staff are authors, editors, testers, fact checkers, and subject experts. If you feel that you have the skills and knowledge to fulfill any of these roles, please let me or Jose know and then email Laurie Covington. (You do need a Gmail account in order to access the document and work on it since at this moment all the files are stored on Google Drive.)

This link has been added to the group blog under “Staff Resources.” It will remain there since this is an ongoing process.

(I'm also posting the FAQ that was handed out during the staff meeting.)

If you have any questions at all, please let your supervisors know.

Thank you,

MR

REMINDER: Password Manager

Hello,

In August 2014, HITS launched a new tool, Password Manager, that enables end-users to reset forgotten passwords and unlock their accounts. As of now, the site allows you to reset your Windows password (which in turn would reset other passwords such as Kronos and TMS since we are moving to One Password).

The link for Password Manager is included in this post as well as on the main page of the group blog under "Staff Resources."

You can also reset your Windows password (in those events in which it has expired) by logging into your desktop profile.

Finally, in those cases in which a password has expired, the system sends notice of such an event several days prior to the password expiring. See below for an example of what you should see in Outlook:

If you see this message, you should make some time during the day to change your password.

If you have any questions or are ever in need of assistance regarding this matter, please do not hesitate to ask me or Jose.

Thank you,

MR

Float From Blue Ridge

From Sally Bates:

Hello,

As you know, BLU is going to be renovated to include a WIC center, such that a large part of their collection must go. CD and BLU staff have been working extremely hard to clear out items so that we are prepared for the reduction in shelving. Rather than floating materials through LMS-FLOAT (an additional step) we are floating many items directly from BLU. This is why some locations will receive items directly from them.

Note that if the item is marked as a replacement, your copy has circulated so many times per Collection HQ that you almost certainly need a copy with fewer circulations.

If you have any questions, please contact me or other CD staff.

As mentioned previously, as you do your collection HQ rebalancing, please choose the BLU copy. If you have particular needs for items, especially in adult, you may ask for items to be floated directly from BLU in those categories. Please contact John Merullo or Craig Bertuglia directly with those requests.

Thanks for helping us with this major project!

- Sally

MR