ACE Scholarship Program

HPL Academic and Continuing Education (ACE) Scholarship Program 

The HPL ACE Scholarship Program provides financial

support for Houston Public Library employees to further their education. Scholarships are

available for continuing education workshops or for regular course work as part of a degree

plan. Eligible applicants are full-time and part-time employees, in good standing, with one or

more years of continuous employment with the library.

Full-time employees may be awarded up to $1000.00.

Part-time employees may be awarded up to $500.00.

Applications are available on the intranet at https://hplnet.hpl.lib.tx.us/personal.html

Application Deadline:

Monday, March 17, 2014

How To Submit Your Application:

1. Click on Open Form. Save the electronic form to your computer.

2. Fill out form electronically.

3. Attach completed form to an email and send to: 

HPL ACE Scholarship Program Administrator

Andrea.lawrence@houstontx.gov

Customer Service Substitutes

From Yolanda:
Good News! We’re extending the deadline for accepting new Customer Service Substitute applications until the 22nd.  Please keep your signs on display for the extra week and then return them to me at the NL Managers Meeting on the 27th.

If you have any inquiries about the position, you can direct them to me at the hpl.substitutes@houstontx.gov address not Human Resources.  They don’t handle this posting, since it is only a contract employee job.  Please do not give out my city email address.

PF

Mail from Wells Fargo Bank

FYI: any mail from Wells Fargo Bank (including mail sent to the attention of Isis Mathoslah) should be sent to Dimitri Revada in Financial Services.

Thanks,

Melissa

Kashmere: Broken Garbage Disposal

Good evening,

GSD visited the branch today to work on the garbage disposal. It is broken and leaking, and GSD stated that it might need to be replaced. In the interim, staff should refrain from using the left side of the sink (the one containing the garbage disposal). The right side of the sink seems to be fine. GSD stated they will continue to work on the problem.

A sign has also been posted in the staff lounge near the sink as a reminder.

Thank you,

Melissa

Update to Kashmere's Evanced Form

Good afternoon,

An additional location has been added to Kashmere's Evanced profile. Staff can now select "McCrane-Kashmere Garden's Children's Area" as a location when inputting programs into the software. Please use it for those programs that will take place on the public floor in the children's area.

Thank you,

Melissa

Book/AV Donation Slips

From Syma:

This week in Delivery you will be receiving an initial supply of new Book/AV Donation slips. These are used when a customer requests a receipt for books or AV items that they are donating. The customer receives the white copy and we recommend that you retain the yellow copy for at least year should questions arise.

Please discard any older forms you may have. Additional slips are available from the Supply Room.

New 3M Machines & Software at Lakewood

Good morning,

Yesterday, new 3M machines were installed at Lakewood. These machines work, so if you follow proper procedures, the gates will not beep when patrons exit the building with checked out items. There are a few things that need to be mentioned, though, to ensure that staff is properly circulating items and using the machines correctly.

First, this is how the machine looks:

The handheld scanner to the left of the 3M machine is to be used for SmartMoney. Do not use the 3M machines to scan barcodes into SmartMoney.  

Second, this green arrow light should always be on this side of the machine:

Do not switch the settings on the machine. For some reason, books do not scan/demagnetize when the machine is switched to the setting on the right. To switch circulation modes, staff will have to use the 3M software installed on the desktop. The orange lights on the right side of the machine indicate the circulation settings (check in and check) the machine is on, and they will go back and forth when staff is using the software on the desktop.

To start the 3M machine in the mornings, click on this icon located on the desktop of both CSD terminals:

This will launch the 3M software, which looks like this:

The icon loads in both the task bar and as a dialog box that will remain open and accessible at all times. Please do not close the dialog box, as this will close the program, and you will have to once again start the software. You can, however, minimize the dialog box when it is not in use.

The modes in the 3M software are as follows:

Check In

Check Out

As stated, the dialog box will remain open and at the forefront of all other programs, including Sirsi. Since you switch modes in this box, it is imperative that it remains open or is maximized when staff is circulating items at the CSD. And again, switching modes in this box will switch the circulation modes on the 3M machine.

The dialog box can be arranged as so, but you are free to arrange it however you like so long as you can access it quickly to switch modes:

Thank you,

MR